Wednesday, October 01, 2014

Elements of Computation for IES -Dbase-III


Database Organization: SORT, INDEX
SORT Command
·   The SORT command gives us the ability to copy the record and structure of a database to another database.
·   Files can be arranged in either ascending order or descending order by using SORT command.
·   Sort command can be used in multiple fields for data arrangement.
·   SORT command creates a new database file. But the new file contains records of the original database file only the order is different.

INDEX command
·   Index command can also be used to organize a data file. When you index a database, you ask dBASE to create a separate and smaller file based upon designated fields in the database.
·   The index command does not create a new database file. It creates an index file for the database with a default extension (.NDX).
·   Unlike SORT command however INDEX does not permit the user to arrange the data in descending order

Sort Command
Index command
· Creates a new database file
Does not create a new file
· Arranges the records in ascending and descending order
Arranges the records only in ascending order
· File extension is .DBF
File extension is .NDX
· Slower than index command
Faster than   sort command
· Renumbers records
Does not renumber records

FIND and SEEK Commands
·   The FIND and SEEK commands both are used in indexed database.
·   FIND operates with character strings, while SEEK operates with either character string or numeric values.
·   The SEEK command like FIND command also works only with an index file. When you SEEK command with strings, you must use quotes.

COUNT Command
·   The COUNT command helps in finding the number of records in the active database that meet a given condition.

LOCATE Command
·   The LOCATE command is used to find the records in a database which satisfy certain conditions.

The Record Pointer
How did the EDIT command display only the 5th record? This can be explained by the concept of a record pointer that is maintained for each file opened by dBASEIII+.



The REPLACEcommand is used to REPLACE the contents of one or more specified field either the current record or all record, depending on the form of the command.

BROWSE Command
BROWSE command gives an option of adding new records. The BROWSE command also provides the option of displaying and modifying selective fields

The MODIFY STRUCTURE command helps to change the structure of an active database file. The command:

·   The delete command marks the current record for deletion
·   Now delete all the records in the active database file BIODATA. You will find an asterisk (*) against the records marked for deletion.
·   PACK CommandThis command removes records permanently from the database file. Once packed a record cannot be recovered. Deleting records in dBASEIII+ is a two step process. The records are first marked for deletion with the DELETE command, and then removed permanently from the file by PACK command

Let us take the following example
Next if you give LIST command then you will not find record 3 in database.

RECALL Command
The RECALL command is used to unmark those records that were marked for deletion with DELETE command. Like DELETE command, RECALL has several forms.

SELECT command
To allot work areas for different files in dBASE. dBASE assigns numbers 1 to 10 or characters A to J to these work areas. The general form of the SELECT command is

.SELECT workarea
.USE filename

ALIAS Names for Database Files
dBASE has got a facility to give an alternate or an ALIAS name to a database file dB1

This command is used to link two database files with or without a common field between them

When several files are in use by the SELECT command, the file that is selected last is called the active file and other files are called non-active files

1.       How many databases can be used simultaneously in dBASE III+?  10 DATABASES
2.       Give the name of the first work area used in dBASE III+. A
3.       Which command is used to select a work area in dBASE III+?   SELECT
4.       Differentiate between active and non-active files.
5.       Choose the correct answer:
(a) What is the maximum number of work areas that can be used in dBASE
       (i) 20               (ii) 10              (iii) 5       (iv) 9
(b) The first work area in dBASE is referred as
       (i) W -area   (ii) ‘A’             (iii)  ‘A-J’  (iv) none of the above

1.  10 databases
2.  The first work area in database is A.
3.  SELECT command
4.  The file that is selected last is called the active file and other files are called non-active files.
5.   (a)  ii  (b)  ii


1.  Which command is used for report creation?
2.  What are the sub-menus of COLUMNS menu?
3.    Choose the correct answer
    (a) The extension name for Report file is
       (i)  .NDX    (ii) .DBF  (iii) .FRM (iv) .PRG
    (b)  How many items dBASE displays in the main menu of Report generation?
       (i) 2    (ii)  7(iii) 5  (iv)  none of the above

1.  CREATE or MODIFY commands are used in report creation.
2.  Contents, Heading, Width, Decimal places, Total This Column are five sub menus of COLUMNS menu.
3.  (a) iii      (b) iii


The WAIT command suspends processing of a program and waits for the user to press any key. It accepts only a single keystroke and does not require the ENTER key to be pressed. 

Tuesday, September 16, 2014

A day before UPSC-Engineering Services Exam

One of the toughest day- if I can recall. IES exam is spread on three days -Friday, Saturday & Sunday to test your abilities through 5 papers- GAT, Paper-I (Obj), Paper-II (Obj), Conventional Paper-I, Conventional Paper-II. Torture continues till Sunday !

When I concluded my preparations, I had no idea whether I would be able to make it to the elite list of IES qualifiers. But to some extent I was satisfied with my performance, this I thought made me comfortable. Never ever think of end results- just have faith in you and your capabilities which you have build through the preparations in the last 6-7 months or so. 

During the preparations I had prepared two small notebooks in which I used to write important concepts and formula to revise them frequently. But before exam day when you have to solve Conventional Papers that too in Mechanical Engineering that too for Engineering Services- everything seems inadequate and so was my note book. I read it, re-read it and kept it aside and started thinking of how to consolidate my thinking process and how to manage my time well during the exam. 

A day before exam you cant do more than this. We can just calm our soul to perform. But in an competitive scenario even a topper (like me) is not sure of his performance. I simply revised my notes whatever I could, and then thought of reading the inspirational and motivational stories through internet and blogs. I always used to motivate myself by reading blogs and success stories of past IES toppers, that is why I have started writing my personalized experiences for future IES aspirants.

Examination begins with GAT on first day -hence load was not much but vastness of General Studies always affects the confidence since I never prepared for Civil Services because for me- remaining in Technical Services of the same level appealed more rather than doing something not of my area. However, as I was comfortable with General English and Vocabulary part -my stress for GAT was relatively less. 

Bottom line is -never leave anything to study till the exam day. Optimally your preparations, your test series etc -should finish a week before the exam. Nothing should be tested in those last days and one should avoid discussions with so called bright well prepared candidates who would do nothing good to you but there is chance that you may get disappointed of not knowing something just before the exam !

So just chill and relax, listen to music, spend time with your loved ones and crack the exam.